Privacy Policy

Donegal Orthodontics respect and protect the privacy of all patients and visitors to our practice.   We will only store information that is directly relevant for patient centred care. If we ever make significant changes to the management of your patient files, we will inform you.   

Contact Us

Donegal Orthodontics, Ballyraine, Letterkenny, Co. Donegal. Registration Number 589850 Telephone +353-74-912-9400.   For any privacy questions or requests contact us [email protected]  and we will respond promptly.  If you believe we are not processing your personal data in accordance with the law, you have the right to contact the Supervisory Authority of Ireland   This Policy was last reviewed and updated My 2023. 

Your Information 

As part of the patient registration process, we will request some basic personal information and relevant health history from you or your Guardian, so we can provide you with specialist orthodontic treatment and related oral care.   To ensure an efficient patient care experience: –

  • We will send appointment reminders, patient follow up results /plans and process payments as part of our ongoing patient-practice relationship 
  • We will discuss and obtain your verbal consent or guardian consent for x-rays and other imaging analysis
  • With your consent, we will send you service updates, newsletters, where you can unsubscribe at any time
  • You are free to engage with our social channels such as our Facebook Community.  Please refer to their Privacy & Cookie use Polices

On occasion we make take an image and share for medical opinion.  In this instance, we will get explicit consent for the image and where possible ensure anonymity.


Due to the nature of our work, medical records will be kept for the period of time appropriate to the patient.  All patient records are stored securely, minimised to relevant detail and kept in accordance with our Data Retention Policy.    


To ensure the smooth running of our practice, we engage with the following suppliers, or cloud-based technology.   Please refer to their individual Privacy Notices.  

To ensure the smooth running of our practice, we engage with the following suppliers, or cloud-based technology.   Please refer to their individual Privacy Notices. 



Storage Location & Privacy Notice

Topps Ortho

Patient Management System

EU hosting.

Carestream Dental

x-ray imaging

EU hosting.


Email Comms

US hosting.

Microsoft Office 

Practice Management

EU hosting.


Community Page

US/EU hosting.


Community Page

US/EU hosting.


Your Privacy Rights

We encourage you to update us with any change in personal detail relevant to our relationship with you.  In turn, you have the right to:-

  1. Ask us what information we hold about you and receive a copy of this data
  2. Ask us to delete or stop communication with you
  3. Ask us to transfer a copy of your details to another organisation

We will acknowledge your request and action promptly.  If for some reason we cannot action your request, we will contact you and clearly explain the reason.   

For Cookie Management on our website, please refer to our Cookie Policy


Contact Us